2017 November Newsletter
This newsletter contains important information about the GeeDee software program. It is important that all users of the system receive and read a copy. Please forward this email on to all users in your office. To subscribe to this newsletter please click here.
Please be advised that the latest Build Version 292 for GeeDee has been updated
After running your Web Update you may be prompted to run a GeeDee Index. See Index steps below.
Step 1. Launch GeeDee Backup Index.
Step 2. Enter initials and login.
Step 3. Select Index and click OK to the 2 “OK” prompts to complete Index process. Close when completed
Work Order Report now appears in Work Order number (previously was by Property ID)
This now shows when a work order was Entered, Invoice Date and Date paid to reflect individual details.
Lessor, Property and Trust Deft receipts now has a pop up where the date can be selected when it appeared on your bank statement
You are now able to pay Creditors by BPay. This is now available for Westpac, Commonwealth, Macquarie Banks and Bankwest.
For ANZ & National, once you have the BPay import facility available at your bank please contact GeeDee to activate.
Bpay is useful for paying bills such as water, council rates, strata levies and any other creditor who has a BPAY biller code. Similar to the ABA file for EFT payments, GeeDee creates a BPAY file that you can upload to the bank paying creditors invoices in bulk without the hassle of remittances slips and cheques.
Files created by GeeDee are
ANZ ANZBpay.txt Clients need to have "ANZ Transactive product" for importing BPay files https://www.anz.com/aus/promo/anz-transactive/ Help Video
Bankwest BWABPay.csv Available now for clients
Commonwealth CBABPay.txt Available now however clients need to have "Commbiz" it is not available for "Netbank"
Macquarie MBLBPay.Bpay Available now for clients
National NABBpay.bpb Clients need to have it activated on their bank software, it must be "National Online Corporate and Direct Link". Clients also require a BPay Batch Customer ID supplied by NAB
Westpac WBCBPay.csv Clients need to have "Westpac Corporate product"for importing Bpay files
Once activated you are required to set up information in GeeDee.
Go to System Setup Bank Tab and select your bank and enter a BPay code any 4 digit number eg 1234 (Please note NAB supply a Customer ID) and close System Setup.
Go into GeeDee for Windows and Creditor Details can be changed under Maintain Creditor.
To change the method of payment you need to complete the details under the individual creditor. Creditor/ Maintain/ Select Creditor/ Edit
To pay by BPay you need to add the Biller Code and tick Pay By BPay and Ok
To pay Electronic by ABA file add the BSB & Account No and tick Pay By Transfer and OK
To pay by Cheque don't select anything
Once you have selected how the creditor is to be paid close out of GeeDee and once reopened the method of payment registers under Creditor maintain either by Chq, Bpay of EFT.
When creating Creditor accounts you must ensure you enter the BPay reference number and Tab through. If the BPay reference number is not entered the account will not be paid
Go to Creditor Pay Accounts.
(Please note if accounts have already been entered prior to activating BPay details these will need to be re entered if you want them to be paid by BPay).
Always Print report first to enable checking before processing, it will register the type of payment and also the Bpay reference number.
If there is no ref number the account will not get paid see examples below. You would then need to remove the account and re enter correctly.
Once checked then go back in and Print Report and Pay Creditors
You will then be prompted to Pay Creditors and select Yes
You will then be prompted to create a banking file and click OK
You will then be taken to the Direct Payment File screen. Note you can print or email remittance for a ABA file. The ABA file creates 1 total for the Creditor and the remittance breaks down what each payment is for.
Select ABA and Make ABA File. Once file is made it saves in new location for ABA files.
and then the Batch has been closed.
Then you will be prompted if you also have a BPay to pay.
To process this payment select Bpay and Make BPay File. Note a remittance slip is not required as these are individual payments for each property and has been connected to their individual reference number.
Once files are made they appear in C:\GDReports\Bankfiles as a ABA & BPay ready for you to upload to the bank
Once processed they will also appear in the Bank Statement Reconciliation
IMPORTANT! YOU MUST NOT PROCESS ANY 2018 TRANSACTIONS OR MAKE ANY CHANGES IN THE GEEDEE SYSTEM UNTIL THESE PROCEDURES ARE COMPLETED
Please Remember: December may be the end of the Real Estate year but it is no different to any other Period End.
To print go to Trust Account /Drop down/ Trial Balance and print detailed reports.
These reports should be kept with the Bank Reconciliation for your Auditor.
Remember: YOU MUST NOT PROCESS ANY 2018 TRANSACTIONS UNTIL THIS IS DONE!
Once you have completed End or Year Procedures continue to receipt as usual.
Trust Accounting & Property Management Software with Enterprise Electronic Document Management..