GeeDee for Windows

Backup - End of Day

Backup - End of Day

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Backup - End of Day

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- Title - Backups
 

In the main program, on the File menu, select the End of Day option.
 

Click To Expand

 

 

This will first produce a report of the day's transactions and then display the backup and restore screen.

Backups are saved to two locations; your server and a secondary location.

Insert a USB stick into the drive and click the Backup button. If a Windows zip show error occurs ensure your system has the correct drive letter and change if need be.

 

The screen will indicate if there are other users logged onto the system.

Click to Expand

 

 

All other users must be logged off GeeDee before a backup can be made.

 

If you continue to try and backup without everyone out of the system you may get locked out.

 

It can occasionally happen that the message 'Files were skipped, log off the system and try again' is displayed. Close down the GeeDee system, start it up again, and try the backup again. If this does not work, then shut down and restart (reboot) the whole computer network and do it again.

 

Backups must be carried out at the end of every day. The secondary drive, preferably a USB stick, must be stored away from the machine off site in case of fire or theft.  They are extremely important.

Should you wish to backup to a CD it must be re writable, formatted and have packet writing software running.

 

 

Records remain in the database for 36 processing periods. They are then deleted. For this reason, the end of period backups must be retained so that records prior to this time can be assessed.  If you wish to retain data longer than 36 months, this can be changed in your System file. Please contact GeeDee Support Staff for assistance.

 

 

 

- Title - Backups

Click me to expand / collapse information.Backups

Backing up GeeDee Data Files - Ask your I.T. Professional if you are covered!


Backing up your data is an important process that you need to perform on a regular basis. Familiarising yourself with the backup process will ensure your valuable data is secure and can be quickly restored if needed. Backups are also important for the purpose of retaining historical records and the ability to access information from previous financial years.

Over the last two weeks we have been auditing newly installed Servers to discover that some additional backups being automatically performed on your servers are not operating correctly.

You can never have too many backups!

Once only used by very large businesses, automatic backups are now happening in the small to medium sized business, too. In the past, two of the main roadblocks to setting up automated back-up systems were the cost and not understanding the technology needed to do the remote back-up.

Today, there are many products available that will help you, are simple to use and won’t break the bank.

 

The GeeDee Desktop program carries out a user automated backup via the "End of Day" Daily Transaction print process. Remember, the Daily Transaction report is a Audit requirement that your Auditor may request (Do not forget to print your Daily Transaction lists!)
The new GDMS (Document System) uses a "live" backup system and there is no need for users to exit the program while the backup is being performed. A snapshot is taken of the data from during the day.

It is strongly recommended that users regularly copy the current data files to a piece of removable media eg: USB device, CD/DVD, remote offsite backup location etc. This information can then be taken "Off-Site" for safe keeping.
 

tipbulbWhere are my GeeDee and GDMS data files that I am required to back up for security?

Backing up your data is an important process that you need to perform on a regular basis. Familiarising yourself with the backup process will ensure your valuable data is secure and can be quickly restored if needed. Backups are also important for the purpose of retaining historical records and the ability to access information from previous financial years.

The GeeDee Realty Systems data files are copied to the folder Backup Location of - G:\Program Files\GeeDee\Proman\Archives\.
When the feature is enabled, the GDMS data files can be scheduled to automatically copy to the folder Backup Location of - G:\Program Files\GeeDee\ArcServer\SvrBackup\ and current data files are located in G:\Program Files\GeeDee\ArcServer\DB\.

 
These are the folder locations that you need to be sure are being backed up by your I.T Professionals!

 
For added security, the following is recommended:

Consider the storage media being used to store your backups. Due to the reliability and efficiency of the various high capacity storage media now available, we no longer recommend you use floppy disks for secure backup purposes. Recordable CDs/DVDs or USB storage devices are a better option.

Make multiple copies of your backed up data and store one or more copies of it off-site. This is especially recommended for backups taken at critical times such as immediately prior to starting a new financial year.

How often do I need to backup my company file?

Ideally, your company files should be backed up after each session, with the Session Report printed before closing the file.  Should something happen to your company file, you will be able to restore the backup of the last session and then use the Session Report to enter the missing data.

On a day to day basis, a backup of your company data files should be sufficient, but it is good practice to regularly have your I.T. professional perform a full backup of all data.

 

 

Backup Location to Monitor

 
GDMS data files Backup Location - G:\Program Files\GeeDee\ArcServer\SvrBackup\.
GDMS data files DB Location - G:\Program Files\GeeDee\ArcServer\DB\.
GeeDee data files Backup Location - G:\Program Files\GeeDee\Proman\Archives\.
GeeDee data files DB Location - G:\Program Files\GeeDee\Proman\Trust\.  This location can sometimes vary! Please confirm with staff or GeeDee Support.
 
Please advise your I.T. expert of the above folder locations for additional manual/remote offsite backups!
 
 

Backup (Backup Product Suggestion)

FREE INCREMENTAL BACKUP
 
Comodo Backup
tipbulbBackup fast, Restore easy, Files secure! http://www.techspot.com/downloads/2237-comodo-backup.html
Avoid the devastating consequences of data loss by creating highly dependable backups of your valuable files.
 
Many paid for products exist. StorageCraft, Easeus, Norton, Windows Backup etc... Please discuss with your I.T. person for your best option.
 
http://www.backup-utility.com/free-backup-software.html
 
 
 

Macrium Reflect 7 Free Edition
Free backup, disk imaging and cloning solution for personal and commercial use.

Protect your data, upgrade your hard disk or try new operating systems in the safe knowledge that everything is securely saved in an easily recovered backup file. Macrium Reflect supports backup to local, network and USB drives.

Macrium Reflect 7 Free Edition is ready to download now and has a number of additional features not available in version 6. It is now licensed for both home and business use.

 

https://www.macrium.com/reflectfree

 

 

 
PAID INCREMENTAL BACKUP - StorageCraft® ShadowProtect®
 
tipbulbBackup fast, Restore easy, Files secure! https://buy.storagecraft.com/ShadowProtect-Desktop-40-P148C18.aspx
30 Day FREE Trial.
Ensuring you can get desktops and laptops online quickly after a disaster is a critical priority for today’s businesses, large and small. StorageCraft® ShadowProtect® Desktop protects everything on your desktops and laptops: operating systems, applications like Microsoft Office, configuration and personal settings, and data.
Buy - https://buy.storagecraft.com/ShadowProtect-Desktop-40-P148C18.aspx
Many paid for products exist. StorageCraft, Easeus, Norton, Windows Backup etc... Please discuss with your I.T. person for your best option.

 

 
- Title - Offsite Backups

Click me to expand / collapse information.Send your Backups off-site

GeeDee Drop Backups via MEGA Cloud Sync (Australasia, Oceanic Servers)


Alternative USB and remote offsite backup sync option.  There is a local, new and free off-site remote option available - https://mega.nz/ . A better alternative than our previously prompted cubby.com option. It is also much easier to control and has a FREE 50GB limit!
 
The only difference is that this software for syncing can be installed on any PC for \GeeDee Drop\ offsite backups. I would still install it on the main PC for GeeDee Desktop.  Please download from here - https://mega.nz/#sync
 
 
Getting Started

Signing up for a MEGA account is quite easy. All you need is an email address and a password (no credit card information required). Your master key will be created for you, and you will be prompted to select from one of their paid offerings, but you can just go ahead with the “Create a free account” option.

 

Once you are logged into your account, it is very easy to navigate around. You will see options to upload files or create a new folder near the top.
 
 
 
Please create and then verify your account. You will receive an email from Mega. Then let us know when you have completed this step, it is again just a matter of right clicking the \GeeDee\Proman\Archives\GeeDee Drop\ folder to start sync offline.


 
* I also have this on all of my personal laptops and PCs as well as my families PC’s.
50Gb of space is a real boon and the encryption is second to none.  Below is some recent links to a couple of different reviews.

 

https://www.maketecheasier.com/mega-cloud-storage-review/
 
http://www.pcadvisor.co.uk/download/backup-recovery/megasync-299-3329635/
http://bestonlinefilestorage.net/mega-full-review/

 
 
 
Verdict – From first Review Link

 

While the fundamental features of most cloud storage options are the same, MEGA’s 50GB free offer is just unbeatable, and its superb security encryption gives it the edge over some of the more popular options.

 

Overall, if high security and plenty of free space are your priorities in choosing a cloud storage, MEGA Cloud will serve your needs very well.

 

 


Click me to expand / collapse information.Online backup sync services

 

Free Continuous Mega File Backup Options

We have been researching for a service to store electronic data (documents and photo’s) in the cloud for some time now. An easily managed replacement for Dropbox that we, GeeDee, and many of our clients and friends are now using.

MEGA is essentially an encrypted data storage and sharing service. It offers cloud-based storage space that can be accessed through any device connected to the internet. The service allows you to upload and download your data using any web browser. You can also access the service through some dedicated client applications.

The best thing about MEGA is that this cloud-based storage system is built on confidentiality and security. The service is aimed at securing your data and protecting your privacy. Of course, the promoters want to protect their interests too, and that is why they have incorporated more security into the backend.

How does MEGA work?

You can upload your files and pictures by dragging and dropping. The process is quite simple. Interestingly, you can start uploading even before you register an account with MEGA. You just need to find the folder and select the pictures you intend to upload. Before the uploading begins you will see MEGA’s ‘Limited Terms of Service’ message. If you intend to proceed simply click ‘Accept’ and the uploading will begin.

 

Enable Offsite Backup Folder Location - GeeDee Drop

In GeeDee System Setup, you can check the GeeDee Drop folder location and enable additional backup location and offsite option. (Exit all GeeDee users before opening GeeDee System Setup).
 
Note: This new folder is an exact copy of your current backups for your offsite and remote backup and syncing software.

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