Direct Debit Rent Payments
Tenants may be requested to authorise payment of their rent by direct debit from their bank account. On the Tenant page of the GeeDee desktop, there are fields for:
|•||The BSB and Account Number of the Tenant|
|•||The Name of the Account|
|•||The date on which authority to make direct debits commences.|
Click on Direct Debit Rents in the Tenant drop down.
Once the authority date is reached and the tenants rent is due, then the tenants name will appear in the grid.
Select the tenants for whom you wish to make a direct debit, and press the Process button. The rents will be processed for these tenants and the details will be added to the Direct payment file. Payment transactions will be made for the rents and the paid to dates adjusted. Once the rent is due again, the tenant will reappear on the list.
Important Note: The same file is used for the direct debits system as is used for the for direct credit payment of Lessors and creditors. However as this is a debit instead of a credit, then the rent payments appear as negatives. If there are any other payments in the file which have not been processed to make an ABA file, then they must be cleared.
Once the payments have been processed then you must immediately proceed to the Direct payment file processing to make up the ABA file and process it using your online bank.
This function will normally be used daily to collect the rents due by direct debit. Once the rents have been processed, then you must immediately make up the ABA file for processing with your bank. Direct Debits and Credits should not be mixed in the same file.
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