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GeeDee Document Management System (G.D.M.S)

GeeDee Document Management System (G.D.M.S)

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GeeDee Document Management System (G.D.M.S)

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Enterprise Document & Content Management Systems

Document Management Software - Document management software and document management in general is based around a concept of centralised storage, limited access, and change tracking.

Centralised Document Storage - Any document management system (DMS), will allow documents to be stored in a centralised fashion. This makes finding documents in GDMS much easier, as there is only one place to look.

Controlled Access - Having a centralised location to store files is not enough to call your product a document management system. A simple folder on your computer can allow files to be stored, but limiting access to specific individuals becomes more of a problem. GDMS will allow fine-grained, profiled user access to your files and documents.

Tracking Changes - Limiting access to GDMS files is a good step in the right direction but is useless if the files can be changed, added, removed without tracking  those actions. The GDMS (GeeDee Document Management System) can log and reference change tracking for files so that changes can be recorded and reviewed.

GDMS - Simple to use allowing you to get productive from day one. Using GDMS you can quickly create a central, searchable database of all your digital content.

GDMS - is a true electronic document and content management system with full integration with Microsoft Office. This means that you can continue to work with your "business applications" such as Microsoft Word, Excel, PowerPoint etc. etc.

I want GDMS, what do I need from my I.T. person for GeeDee support staff?

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Key Features



Automated - Save money and time!
Data Capture - All GeeDee documentation is automatically inputted for you! Zero effort!
Create your own custom Digital Filing Cabinets.
Limitless ability to create customised storage locations for any facet of your business.



Easy To Use and Setup
GeeDee users will appreciate the minimalist approach to the user interface.
Create Custom Folders and Sub Folders for your Digital Filing Cabinets.
Just add your documents and content.











Connect to any automatic document scanner/feeder.
GDMS scans all of your external and incoming documents.
Fast, accurate and labour saving input mechanisms.



Paperless Office.
Data Distribution.
Document Archiving.
Responsible Print Reduction.











Paper based contracts, leases, notices, letters, inspection reports, photos, video, in fact almost any electronic file, even emails, can all be stored in GDMS.
Simple Drag & Drop or browse to easily input.
Storing of your electronic documents and content could not be  simpler.



Searching for a document?
All content can now be accessed in a few rapid clicks.
Never be more than a couple clicks from your electronic content and documents that you need.











Robust User Management
Staff and managers can delegate document management duties to any number of staff members through user and group permissions.
Permissions can be set as restrictively or permissively as required.



Multiple Concurrent Users. Manageable databases and Areas allow specific user control.
GDMS allows for an unlimited number of these elements.











Keyword Search
Powerful features to help locate documents quickly.



Management & Data Integrity - Powerful in built mechanisms to protect the security and integrity of all your stored content.
Security - Documents are stored physically on the server and are embedded into secure SQL Database.











Message Notification
The system has in built message notifications.
Minimise your licensing costs and allow the broadcasting of information via alerts to users.



File History
Provides a history of actions logged against a file.











Complete Change Log of Document Versions.
Instead of overwriting a document, when a new version is added/altered/edited, the original versions are kept, so as to keep a traceable change log.



Archiving functions for deleted files.
Files cannot be deleted. Files can only be flagged not to be displayed.
Content can also be moved and reallocated.











Thorough support of multiple electronic file types.
Office - *.doc;*.dot;*.docx;*.dotx;*.xls;*.xlt;*.xlsx;*.xltx;*.ppt;
Graphics - All (*.jpg;*.jpeg;*.bmp;*.ico;*.emf;*.wmf)|*.jpg;*.jpeg;*.bmp;*.ico;*.emf;*.wmf|JPEG Image File (*.jpg)|*.jpg|JPEG Image File (*.jpeg)|*.jpeg|Bitmaps (*.bmp)|*.bmp|Icons (*.ico)|*.ico|Enhanced Metafiles (*.emf)|*.emf|Metafiles (*.wmf)|*.wmf;*.tif;*.tiff.
Extra - *.pas;*.dfm;*.txt;*.pdf.
Email - *.msg.
Custom - Additional types can be easily added.



Send your content and documents anywhere in a few clicks.
You decide! At end of period, or any desired time, you can send all of your letters, inspection photos/reports, newsletters, emails, documents, receipts, images, checklists, workorders, reports, all statement types along with the applicable invoices that go with each statement.
No more postage, envelopes, printing, sorting and mailing.
No more storing, searching for, retrieving and collating your information.












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Trust Accounting & Property Management Software with Enterprise Electronic Document Management.