GeeDee for Windows

March Newsletter 2013

March Newsletter 2013

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March Newsletter 2013

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tipbulbThis newsletter contains important information about the GeeDee software program. It is important that all users of the system receive and read a copy.  Please forward this email on to all users in your office.  To subscribe to this newsletter please click here.

HAPPY EASTER


Easter Hours

Various_Easter.ashx

 
We would like to wish everyone a very Happy Easter from all of us here at GeeDee!
We hope you have a safe and relaxing Easter break.

 
Easter break operating days for GeeDee will be:

 
Thursday 28th March - 8.30 to 5:00PM - Open as usual

Friday 29th March - Closed

Saturday 30th March - Closed

Sunday 31st march - Closed

Monday 1st April -Closed
 

GeeDee will return to normal business hours, Tuesday 2nd April.

 


Title - Remember Web Updates

Click me to expand / collapse information.GeeDee Realty Systems - Build 230

Please be advised that the current Build for GeeDee is Build 230.

Please ensure that you are up to date with the most recent versions and regularly run your GeeDee WebUpdates.

 
Account Payments and GeeDee Licence Files for Access
prod_tip  We have created GeeDee Licence Access (slip) files for ALL clients so that GeeDee users will have continued access during the Easter break.  prod_tip
prod_tip  For your continued access, please ensure you run your GeeDee WebUpdate program to download these Licence Access files.    prod_tip
 
prod_tip

 Some clients may also received a WebUpdate message stating that 3 files still require downloading. If you see this message, please ignore and close out and exit WebUpdate. These are simply some of the general technical documents attempting to download while the new update is trying to update itself. Again, please exit and continue normal GeeDee operation. Thank you. 

Title - Remember Web Updates

 

 


- Title - Backups

Click me to expand / collapse information.Backups

Backing up GeeDee Data Files - Ask your I.T. Professional if you are covered!


Backing up your data is an important process that you need to perform on a regular basis. Familiarising yourself with the backup process will ensure your valuable data is secure and can be quickly restored if needed. Backups are also important for the purpose of retaining historical records and the ability to access information from previous financial years.

Over the last two weeks we have been auditing newly installed Servers to discover that some additional backups being automatically performed on your servers are not operating correctly.

You can never have too many backups!

Once only used by very large businesses, automatic backups are now happening in the small to medium sized business, too. In the past, two of the main roadblocks to setting up automated back-up systems were the cost and not understanding the technology needed to do the remote back-up.

Today, there are many products available that will help you, are simple to use and won’t break the bank.

 

The GeeDee Desktop program carries out a user automated backup via the "End of Day" Daily Transaction print process. Remember, the Daily Transaction report is a Audit requirement that your Auditor may request (Do not forget to print your Daily Transaction lists!)
The new GDMS (Document System) uses a "live" backup system and there is no need for users to exit the program while the backup is being performed. A snapshot is taken of the data from during the day.

It is strongly recommended that users regularly copy the current data files to a piece of removable media eg: USB device, CD/DVD, remote offsite backup location etc. This information can then be taken "Off-Site" for safe keeping.
 

tipbulbWhere are my GeeDee and GDMS data files that I am required to back up for security?

Backing up your data is an important process that you need to perform on a regular basis. Familiarising yourself with the backup process will ensure your valuable data is secure and can be quickly restored if needed. Backups are also important for the purpose of retaining historical records and the ability to access information from previous financial years.

The GeeDee Realty Systems data files are copied to the folder Backup Location of - G:\Program Files\GeeDee\Proman\Archives\.
When the feature is enabled, the GDMS data files can be scheduled to automatically copy to the folder Backup Location of - G:\Program Files\GeeDee\ArcServer\SvrBackup\ and current data files are located in G:\Program Files\GeeDee\ArcServer\DB\.

 
These are the folder locations that you need to be sure are being backed up by your I.T Professionals!

 
For added security, the following is recommended:

Consider the storage media being used to store your backups. Due to the reliability and efficiency of the various high capacity storage media now available, we no longer recommend you use floppy disks for secure backup purposes. Recordable CDs/DVDs or USB storage devices are a better option.

Make multiple copies of your backed up data and store one or more copies of it off-site. This is especially recommended for backups taken at critical times such as immediately prior to starting a new financial year.

How often do I need to backup my company file?

Ideally, your company files should be backed up after each session, with the Session Report printed before closing the file.  Should something happen to your company file, you will be able to restore the backup of the last session and then use the Session Report to enter the missing data.

On a day to day basis, a backup of your company data files should be sufficient, but it is good practice to regularly have your I.T. professional perform a full backup of all data.

 

 

Backup Location to Monitor

 
GDMS data files Backup Location - G:\Program Files\GeeDee\ArcServer\SvrBackup\.
GDMS data files DB Location - G:\Program Files\GeeDee\ArcServer\DB\.
GeeDee data files Backup Location - G:\Program Files\GeeDee\Proman\Archives\.
GeeDee data files DB Location - G:\Program Files\GeeDee\Proman\Trust\.  This location can sometimes vary! Please confirm with staff or GeeDee Support.
 
Please advise your I.T. expert of the above folder locations for additional manual/remote offsite backups!
 
 

Comodo Backup (Backup Product Suggestion)

FREE INCREMENTAL BACKUP
 
Comodo Backup
tipbulbBackup fast, Restore easy, Files secure! http://www.techspot.com/downloads/2237-comodo-backup.html
Avoid the devastating consequences of data loss by creating highly dependable backups of your valuable files.
 
Many paid for products exist. StorageCraft, Easeus, Norton, Windows Backup etc... Please discuss with your I.T. person for your best option.
 
http://www.backup-utility.com/free-backup-software.html
 
 
 

Macrium Reflect 7 Free Edition
Free backup, disk imaging and cloning solution for personal and commercial use.

Protect your data, upgrade your hard disk or try new operating systems in the safe knowledge that everything is securely saved in an easily recovered backup file. Macrium Reflect supports backup to local, network and USB drives.

Macrium Reflect 7 Free Edition is ready to download now and has a number of additional features not available in version 6. It is now licensed for both home and business use.

 

https://www.macrium.com/reflectfree

 

 

 
PAID INCREMENTAL BACKUP - StorageCraft® ShadowProtect®
 
tipbulbBackup fast, Restore easy, Files secure! https://buy.storagecraft.com/ShadowProtect-Desktop-40-P148C18.aspx
30 Day FREE Trial.
Ensuring you can get desktops and laptops online quickly after a disaster is a critical priority for today’s businesses, large and small. StorageCraft® ShadowProtect® Desktop protects everything on your desktops and laptops: operating systems, applications like Microsoft Office, configuration and personal settings, and data.
Buy - https://buy.storagecraft.com/ShadowProtect-Desktop-40-P148C18.aspx
Many paid for products exist. StorageCraft, Easeus, Norton, Windows Backup etc... Please discuss with your I.T. person for your best option.

 


Title - Symantec pcAnywhere - Remote Support

Click me to expand / collapse information.Symantec pcAnywhere

Symantec pcAnywhere

Note   All clients MUST have Symantec pcAnywhere installed on their computers. This is part of the agreement when choosing GeeDee as your preferred Trust Accounting System.

Note   If you have had new computers or a new server please ensure you reinstall pcAnywhere or ask your IT person to reinstall as it is a requirement of our company.

Note   If you have a very old version of Symantec pcAnywhere, it may not be compatible with Windows 7/8, as such you would need to upgrade to Version 12.5.

      Your IT company may be able to download this for you, otherwise it can be purchased from us GeeDee at $175inc. Download Order Form

 


Title - GeeDee Training

Click me to expand / collapse information.GeeDee Online Training and WebHelp

     

 

Training Order Form

   

 


Title - Subscribe

 

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