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* GDMS Backups *

* GDMS Backups *

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* GDMS Backups *

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Backing up GDMS Data Files

The GDMS program carries out an automatic backup each evening. GDMS uses a "live" backup system and there is no need for users to exit the program while the backup is being performed. A snapshot is taken of the data during the day and then converted into a compressed file.

 

It is strongly recommended that users regularly copy the current data files to a piece of removable media eg: USB device, CD/DVD, remote offsite backup location etc. that can be taken "Off-site" for safe keeping.

 

 

  tipbulbWhere are my GDMS data files that I am required to back up for security?

Backing up your data is an important process that you need to perform on a regular basis. Familiarising yourself with the backup process will ensure your valuable data is secure and can be quickly restored if needed. Backups are also important for the purpose of retaining historical records and the ability to access information from previous financial years.
 
The GDMS data files can be automatically copied to the folder Backup Location of - G:\Program Files\GeeDee\ArcServer\SvrBackup\.  This is the folder that you need to be sure is being backed up as well as the G:\Program Files\GeeDee\ArcServer\DB\  folder. Most Servers today a backup up automatically by your IT people through out the day. If you have implemented a imaging backup process like Shadow Protect with your IT person, your data is already covered.

 

This is NOT a hard-coded location and CAN be altered to a different location of your choice. You or your I.T. person can easily change.
 
Remember, it never hurts to confirm and ask if your IT person has this covered for you.

 

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prod_tip Do not forget to regularly check that your backups are occurring and advise your I.T. person to include this folder in their backups for your business. prod_tip

prod_tip G:\Program Files\GeeDee\ArcServer\ prod_tip

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  tipbulbPlease advise your I.T. expert of the "G:\Program Files\GeeDee\ArcServer\DB\" folder location for manual offsite backup!  Most clients who have a Windows Small Business Server will already have a scheduled and automatic backup already in place. Please confirm.
 
 

 

 

Don't Forget to Backup Your Data

Have you ever lost data on your computer? It can be very frustrating. In business it can be time consuming and expensive.

What would be the consequences of losing all of the financial records of your business?

Problems with power (including lightning strikes and low voltages) account for a large number of computer failures. Another culprit is computer viruses, and just plain hardware failure.

Don’t put backups off, data loss CAN and probably will happen to you sometime.

The simplest and cheapest backups involve copying your data over to CDs or DVDs.

Another option is USB flash drives or USB external hard disks.

Don’t forget to keep a copy off site – if there was a fire in your office, your backups and computers would probably be both ruined.

Another option is online backup. Companies such as http://www.SugarSync.com/, https://www.cubby.com/ (free) and http://www.dropbox.com/ (free)  will back up your data over the internet for a small fee (approx USD$50 to $90 per year).

 

How often do I need to backup my company data files?

Ideally, your company data files should be backed up after each days use.  Should something happen to your company files, you will be able to restore the backup of the last session.

 
Shelf Life of Backup Media

While you’re doing those backups, don’t forget to give a thought to the shelf life of your media.

Floppy Disks can start to degrade after a year or two – more than 50% are unreadable after 5 years. Writable CDs and DVDs don’t last as long as your movie DVDs – they aren’t constructed the same way. Some reports indicate that five to ten years is a reasonable life expectancy for CDs and DVDs, but heat, dust and other environmental factors may shorten this time.

USB flash drives and hard disks are magnetic storage media and will lose some of their magnetic imprint over time. Also they can be quite easy to damage. Dropping a hard disk can cause it to fail completely, where as I’ve seen several physically broken USB flash drives.

What’s the answer? Keep multiple copies of your data on different types of storage media and in different locations.

 

Client Backup GDMS - NOTE: This process is being updated and is being updated...

Please advise your I.T. expert of the above folder location for additional manual offsite backup!

 

tipbulbBackup copy process - How to copy to your device...

To locate the GDMS backup files it is necessary to be logged on to the system as "Administrator".

 

From the "Settings" drop down menu, click on the "Save Back Up" button.

 

GDMS update

 

An "explorer" style window will open showing the location of the GDMS backup files (this is set in the ARCHIVE server and should only be done by the Administrator - If the correct location is not displayed then you should locate the directory on your network).

 

Select the file you wish to copy and then click "Open".

 

back ups 

 

You will then be prompted to select the location where you want to copy the chosen file. Simply select the location and then click "Save" and the file will be copied to the selected location.

 

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- Title - Backups

Click me to expand / collapse information.Backups

Backing up GeeDee Data Files - Ask your I.T. Professional if you are covered!


Backing up your data is an important process that you need to perform on a regular basis. Familiarising yourself with the backup process will ensure your valuable data is secure and can be quickly restored if needed. Backups are also important for the purpose of retaining historical records and the ability to access information from previous financial years.

Over the last two weeks we have been auditing newly installed Servers to discover that some additional backups being automatically performed on your servers are not operating correctly.

You can never have too many backups!

Once only used by very large businesses, automatic backups are now happening in the small to medium sized business, too. In the past, two of the main roadblocks to setting up automated back-up systems were the cost and not understanding the technology needed to do the remote back-up.

Today, there are many products available that will help you, are simple to use and won’t break the bank.

 

The GeeDee Desktop program carries out a user automated backup via the "End of Day" Daily Transaction print process. Remember, the Daily Transaction report is a Audit requirement that your Auditor may request (Do not forget to print your Daily Transaction lists!)
The new GDMS (Document System) uses a "live" backup system and there is no need for users to exit the program while the backup is being performed. A snapshot is taken of the data from during the day.

It is strongly recommended that users regularly copy the current data files to a piece of removable media eg: USB device, CD/DVD, remote offsite backup location etc. This information can then be taken "Off-Site" for safe keeping.
 

tipbulbWhere are my GeeDee and GDMS data files that I am required to back up for security?

Backing up your data is an important process that you need to perform on a regular basis. Familiarising yourself with the backup process will ensure your valuable data is secure and can be quickly restored if needed. Backups are also important for the purpose of retaining historical records and the ability to access information from previous financial years.

The GeeDee Realty Systems data files are copied to the folder Backup Location of - G:\Program Files\GeeDee\Proman\Archives\.
When the feature is enabled, the GDMS data files can be scheduled to automatically copy to the folder Backup Location of - G:\Program Files\GeeDee\ArcServer\SvrBackup\ and current data files are located in G:\Program Files\GeeDee\ArcServer\DB\.

 
These are the folder locations that you need to be sure are being backed up by your I.T Professionals!

 
For added security, the following is recommended:

Consider the storage media being used to store your backups. Due to the reliability and efficiency of the various high capacity storage media now available, we no longer recommend you use floppy disks for secure backup purposes. Recordable CDs/DVDs or USB storage devices are a better option.

Make multiple copies of your backed up data and store one or more copies of it off-site. This is especially recommended for backups taken at critical times such as immediately prior to starting a new financial year.

How often do I need to backup my company file?

Ideally, your company files should be backed up after each session, with the Session Report printed before closing the file.  Should something happen to your company file, you will be able to restore the backup of the last session and then use the Session Report to enter the missing data.

On a day to day basis, a backup of your company data files should be sufficient, but it is good practice to regularly have your I.T. professional perform a full backup of all data.

 

 

Backup Location to Monitor

 
GDMS data files Backup Location - G:\Program Files\GeeDee\ArcServer\SvrBackup\.
GDMS data files DB Location - G:\Program Files\GeeDee\ArcServer\DB\.
GeeDee data files Backup Location - G:\Program Files\GeeDee\Proman\Archives\.
GeeDee data files DB Location - G:\Program Files\GeeDee\Proman\Trust\.  This location can sometimes vary! Please confirm with staff or GeeDee Support.
 
Please advise your I.T. expert of the above folder locations for additional manual/remote offsite backups!
 
 

Backup (Backup Product Suggestion)

Comodo Backup
tipbulbBackup fast, Restore easy, Files secure! http://www.techspot.com/downloads/2237-comodo-backup.html
Avoid the devastating consequences of data loss by creating highly dependable backups of your valuable files.
 
Many paid for products exist. StorageCraft, Easeus, Norton, Windows Backup etc... Please discuss with your I.T. person for your best option.
 
http://www.backup-utility.com/free-backup-software.html
 
 
 

Macrium Reflect 7 Free Edition
Free backup, disk imaging and cloning solution for personal and commercial use.

Protect your data, upgrade your hard disk or try new operating systems in the safe knowledge that everything is securely saved in an easily recovered backup file. Macrium Reflect supports backup to local, network and USB drives.

Macrium Reflect 7 Free Edition is ready to download now and has a number of additional features not available in version 6. It is now licensed for both home and business use.

 

https://www.macrium.com/reflectfree
 
 
 
PAID INCREMENTAL BACKUP - StorageCraft® ShadowProtect®
 
tipbulbBackup fast, Restore easy, Files secure! https://buy.storagecraft.com/ShadowProtect-Desktop-40-P148C18.aspx
30 Day FREE Trial.
Ensuring you can get desktops and laptops online quickly after a disaster is a critical priority for today’s businesses, large and small. StorageCraft® ShadowProtect® Desktop protects everything on your desktops and laptops: operating systems, applications like Microsoft Office, configuration and personal settings, and data.
Buy - https://buy.storagecraft.com/ShadowProtect-Desktop-40-P148C18.aspx
Many paid for products exist. StorageCraft, Easeus, Norton, Windows Backup etc... Please discuss with your I.T. person for your best option.

 

 

 

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