It can happen that the user wishes to keep a tenant record in the system, without archiving it. If say a tenant has vacated, but his bond needs to be finalised, then it is useful if he does not appear on certain reports. Another reason could be that the previous tenant still owes funds. Making them inactive means funds receipted to the tenant still go to the Lessor but the tenant will not appear on the overdue rent report.
On the Details tab of the Tenant screen there is a checkbox labelled Inactive. Once this item is checked, then the tenant's name will no longer appear on certain reports and also when searching a property it will display the current tenant not the inactive tenant.
You can print a report of all inactive tenants from the Tenant drop down menu and select Inactive List. This report displays the tenant's outstanding accounts total along with any rent arrears for you to be able to keep track.
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