GeeDee for Windows

December 2012

December 2012

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December 2012

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tipbulbThis newsletter contains important information about the GeeDee software program. It is important that all users of the system receive and read a copy.  Please forward this email on to all users in your office.  To subscribe to this newsletter please click here.

 

GeeDee News Update

 


 

Christmas & New Year Trading Hours

Click me to expand / collapse information.Christmas & New Year Trading Hours

No need to panic, we will be here for December period end as usual.  Our support staff will be available over the Christmas/New Year holiday period with the exceptions being the following days:

Monday December 24th - Closing at 1:00 PM

Tuesday 25th - Christmas Day Holiday - CLOSED

Wednesday 26th - Boxing Day Holiday - CLOSED

Thursday 27th - 8.30 - 5.00

Friday 28th - 8.30 - 5.00

Monday 31st - Closing at 1:00 PM

Tuesday 1st - New Years Day Holiday - CLOSED

 
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Title - end of year

Click me to expand / collapse information.End of Year Procedures

tipbulb IMPORTANT! YOU MUST NOT PROCESS ANY 2013 TRANSACTIONS OR MAKE ANY CHANGES IN THE GEEDEE SYSTEM UNTIL THESE PROCEDURES ARE COMPLETED

Please Remember:

1.December may be the end of the Real Estate year but it is no different to any other Period End.
2.On the first working day of the new calendar year, you are required to print your Audit Reports for the calendar year close of business.
3.These reports MUST be printed before entering any data for the New Year.
4.Make a BACKUP of your system onto your chosen media device and retain separately in case of any further enquiries from your auditor.

Bank Statements:

1.Arrange with your bank prior to 31 December to pick up a statement on your FIRST trading day of 2013.
2.Or if you have access to ONLINE BANKING - Print a statement from the closing date of your last bank reconciliation to end of trading on 31 December.
3.This statement must contain all transactions from the last statement you have received to end of trading on 31 December.
4.Referring to your bank statement; receipt all monies paid into the trust account up to and including the 31/12/2012.
5.DO NOT Receipt monies that have been paid at the office or received in the mail.(as these items are not on the bank statement).
6.You should then complete a Bank Reconciliation up to 31/12/2012.
7.Complete and roll over the bank reconciliation.
8.Print another Trust Account Trial Balance, Lessor Trial Balance and a Bond Listing which will include any transactions you entered from your 31/12/2012 bank statement.

   These reports should be kept with the Bank Reconciliation for your Auditor.

Remember: YOU MUST NOT PROCESS ANY 2013 TRANSACTIONS UNTIL THIS IS DONE!


 

 

Title - Remember Web Updates

Click me to expand / collapse information.Web Update

Note   We recommend to do regular web updates preferrably weekly otherwise at least monthly.

Note   When the quarterly accounts are due you will be given daily reminders when logging into GeeDee 2 weeks prior to the due date.

      Once you have paid this account please ensure you do a web update to import your slip files. Once you have done this web update this message will disappear.

Note   If the account has not been paid by the due date an override will be done to ensure all users still have access over the End of Period time frame.

      Again if you are getting this message please ensure you do the web update before you contact GeeDee. GeeDee has not locked clients out of the system,

      you purely require a web update.

 

cannot find security file

                                                       

 

web update screen

       


 

 

- Title - GDMS  

  Click me to view!Gdmslogo_Large

     Electronic Document  & Content Management System (GDMS)

Click here to view more information on the new Document Management System.

 

Click me to expand / collapse information. GeeDee Document Management System

This new Electronic Filing system offers many special features.

Bulk emailing to Lessors
Scan and Save external documents eg Land rates, allowing them to be emailed direct to Lessors
Input of photos eg Property Inspection Photos which can then able to be emailed to Lessors along with the Inspection Report
All GeeDee documentation is automatically input for you
Become a Paperless Office

 

Save Money  
Save Time
Save Postage
Save Space
Save on Printing

 

For all GDMS users you Must always have the GDMS Server running. If it has been closed down you will see this message. Please restart the GDMS server and this message will disappear.

Click here to enlarge


 

               - Geedee Launcher - new and easy to use

                                                                                                                                                                                                                                                                                                                                                                                                                                                                   

      GD launcher


                                                                         

Click me to expand / collapse information. GeeDee Launcher

Note   The New GeeDee Launcher allows all icons to be displayed in the one folder.

 

Note   You can run the data you require eg GeeDee for Windows or GeeDee Training

Note   System Setup

Note   GeeDee Backup

Note   GeeDee Web Update

Note   Period End Processing

Note   GeeDee Archive

Note   It allows you to change the backup drive

Note   Select pcAnywhere support number

Note   Kill pcAnywhere host

Note To create a shortcut to your desktop go to G:\Program Files\GeeDee\Proman\GDLAUNCH.exe

Click here to enlarge


 

Title - Symantec pcAnywhere - Remote Support

Click me to expand / collapse information.Symantec pcAnywhere

Symantec pcAnywhere

Note   All clients MUST have Symantec pcAnywhere installed on their computers. This is part of the agreement when choosing GeeDee as your preferred Trust Account System.

Note   If you have had new computers or a new server please ensure you reinstall pcAnywhere or ask your IT person to reinstall as it is a requirement of our company.

Note   If you an old version of Symantec pcAnywhere it will not be compatible with Windows 7 as such you would need to upgrade to version 12.5.

      Your IT company may be able to download this for you otherwise it can be purchased from us at $175inc. Download Order Form

 


- Pocket Reporter Pro for Ipad

 

Pocket Reporter TutorialsPocket Reporter Pro1

Click me to expand / collapse information.Pocket Reporter Pro for iPad - By Red Nightingale

Description

Pocket Reporter Pro for iPad is an app that brings the full capabilities of the iPad and iPad2 to property inspections for the first time. It's designed to make the the full inspection cycle of rental properties incredibly easy and yet gives you the scope to create highly detailed reports.

Red Nightingale are the innovative developers of the Pocket Reporter inspection systems and have been working closely with Property Managers for over 6 years. Pocket Reporter Pro is the latest instalment and has capabilities far beyond anything seen on the market.

For a quick demonstration video of PRPro for iPad in action go to http://www.youtube.com/watch?v=-wBOni071-E

The PhraseStorm system is the most innovative leap forward in field inspection technology since the first handheld devices came to the market over 10 years ago. It allows you to quickly describe what you're seeing with incredible detail using only a few swipes and taps of the screen. Multiple PhraseStorms are displayed at once on the iPad's generous screen speeding up entry even further.

Full property history is available at your fingertips on an item by item basis, providing you with comments from every report you've undertaken at a glance. The history of all of the photos taken is similarly available and you can choose to update a photo which helps you line up your shot and then shows the two images side by side in the final report.

Image tagging allows you to pinpoint your comments at multiple locations within the photo itself (see screenshots).

Once you're finished you can either email the report straight to the Lessors/tenants, download the PDF to your computer or you can use the new AirPrint system to print your report straight from your iPad.

Those of you who purchased iPads with the hope of a comprehensive inspection system can be excited that this potential is finally being fulfilled. Red Nightingale strongly advise the purchase of a camera adaptor for your iPad as our innovative photo placeholders and matching system make the process of attaching photos on the iPad incredibly easy. The built-in camera for the iPad2 is proving very useful however can have difficulty in low light situations.

For anyone who has been dreaming of highly detailed pre-lease and post-lease inspections on their iPhone or iPad, Pocket Reporter Pro is finally here! Try out Pocket Reporter Lite if you'd like to see the system in action but aren't willing to commit to Pro initially. You'll very quickly learn that Pocket Reporter is the best property inspection app available.

It is extremely important to note that there are legal implications in the use of Pocket Reporter for pre-lease condition reports. Some regions have legislative requirements as to the form that the printed report must take and we have addressed these where we are aware of them. You should obtain legal advice about the form of the report in your region if you are unsure and if you have concerns send them to support@rednightingale.com.au so that we can implement a new format for your region. Currently dedicated formats are provided for NSW (requires Quick Check Mode to be active) and QLD.

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If you've used Pocket Reporter Lite for your inspections and want to start using Pro there are video tutorials on our YouTube channel which will show you how to migrate your reports into Pro, as well as show you the advanced features of Pro.

For the latest news search for Pocket Reporter in Facebook and like our page. We'd love feedback on the page and keep it up to date with all the news of our development of the new features for Pocket Reporter.

By the end of September we're hoping to release the Pocket Reporter Professional Office System which will provide the capability to centrally store all your Pro properties and reports, customise PhraseStorm and link Pocket Reporter with your trust accounting software.

Click below link to view videos...
Pocket Reporter Tutorial videos here...

 


 

Title - GeeDee Training

Click me to expand / collapse information.GeeDee Online Training and WebHelp

     

 

Training Order Form


 

 

Title - Subscribe

 

To Subscribe to the GeeDee Newsletters click here: Button


 

 

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Trust Accounting & Property Management Software with Enterprise Electronic Document Management.