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Where do documents go

Where do documents go

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Where do documents go

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Note: Certain documents do not appear in GDMS these are listed in Red and can be accessed from GeeDee at a later date

 

From GeeDee to GDMS

Title

GDMS Archive / Type

Category

 

 

 

Alerts  Drop Down                  

Lease Expiry Report

OPTC / Tenant

Tenant Name/Letters

Management Authority Report

OPTC / Lessor

Lessor / All & Letters

Overdue Rent Report

OPTC / Tenant

Tenant Name/Letters

Rent Review Report

OPTC / Tenant

Tenant Name/Letters

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Lessor  Drop Down                                          

Receipt

DOES NOT APPEAR IN GDMS

 

Payment

DOES NOT APPEAR IN GDMS

 

Charges / Refunds

DOES NOT APPEAR IN GDMS

 

Lessor Current Statement

Listview / GDGroup

Lessor / Statements (Current)

Lessor Current Statement

OPTC / Lessor

Lessor / All & Statements

Lessor Summary Statement

Listview / GDGroup

Lessor / Statements (Summary)

Lessor Summary Statement

OPTC / Lessor

Lessor / All & Statements

Lessor History Statement

Listview / GDGroup

Lessor / Statements (History)

Lessor History Statement

OPTC / Lessor

Lessor / All & Statements

Reports / Lessor Master / All types eg Strata , Residential

Listview / GDGroup

Lessors / Reports

Reports / Lessor Properties / All types eg Strata , Residential

Listview / GDGroup

Lessors / Reports

Reports / Banking  / All types eg Strata , Residential

Listview / GDGroup

Lessors / Reports

Checklists Reports / Lessors & Tenants/ All types eg Residential,

Listview / GDGroup

Lessors/ Checklist

Checklists Reports / Lessors only /All types eg Residential,

Listview / GDGroup

Lessors/ Checklist

Checklists Reports / Tenants only /All types eg Residential,

Listview / GDGroup

Tenants / Checklist

Checklists Reports / Property Sales /All types eg Residential,

Listview / GDGroup

Sales / Checklist

 

 

 

 

 

 

 

 

 

Property  Drop Down                                      

Property Receipt

DOES NOT APPEAR IN GDMS

 

Inspection Charge

DOES NOT APPEAR IN GDMS

 

Inspection Charge / Property Inspection

Listview / GDGroup

Property Inspections

Inspection Charge / Property Inspection

OPTC / Lessor

Lessor / All & Inspections

Inspection Charge / Property Inspection

OPTC / Properties

Property / All & Inspections

Inspection Report

Listview / GDGroup

Property / Inspections                                      

Reports / Property Master / All types eg Strata

Listview / GDGroup

Property / Reports

Reports / Rent Roll Valuation / All types eg Strata

Listview / GDGroup

Property / Reports

Reports / Key Listing / All types eg Strata

Listview / GDGroup

Property / Reports

Reports / Suburb Listing / All types eg Strata

Listview / GDGroup

Property / Reports

Reports / Disbursement Check List / All types eg Strata

Listview / GDGroup

Property / Checklists

Vacancies Report

Listview / GDGroup

Property / Reports

Change of Lessorship

DOES NOT APPEAR IN GDMS

 

Split or Combine Lessors

DOES NOT APPEAR IN GDMS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Tenant Drop Down

Tenant Receipt

DOES NOT APPEAR IN GDMS

 

Direct Debit Rents / Direct Payment File is made

Listview / GDGroup

Banking / DEFT payments

Accounts/ Tenants Account Due  Report

Listview / GDGroup

Tenant / Reports

Water Calculation & Water Invoice

Listview / GDGroup

Tenant / Invoices

Electricity Invoice & Electricity Summary

Listview / GDGroup

Tenant / Invoices

Gas Invoice & Gas Summary

Listview / GDGroup

Tenant / Invoices

Stamp Duty

DOES NOT APPEAR IN GDMS

 

Tenant Statement/ Tax Invoice / Current tenant

Listview / GDGroup

Tenant / Statements

Tenant Statement/ Tax Invoice /Current tenant

OPTC / Tenant

Tenant Name/Statement

Tenant Statement/ Tax Invoice / Selected Tenant

Listview / GDGroup

Tenant / Statements

Tenant Statement/ Tax Invoice / Selected Tenant

OPTC / Tenant

Tenant Name/Statement

Tenant Statement/ Tax Invoice / All Tenants in Area

Listview / GDGroup

Tenant Statements

Tenant Statement/ Tax Invoice / All Tenants in Area

OPTC / Tenant

Tenant Name/Statement

Tenant Statement/ Tax Invoice / All Tenants of Lessor

Listview / GDGroup

Tenant Statements

Tenant Statement/ Tax Invoice /  All Tenants of Lessor

OPTC / Tenant

Tenant Name/Statement

Reports / Tenant Master Report  / Rent Report

Listview / GDGroup

Tenant / Reports

Reports / Tenant Payment Methods / Direct Depositors

Listview / GDGroup

Tenant / Reports

Reports / Tenant Payment Methods / Tenant Manual Payment

Listview / GDGroup

Tenant / Reports

Reports / Tenant Payment Methods /  Tenant Direct Debits

Listview / GDGroup

Tenant / Reports

Reports / DEFT File Report / Deft Report

Listview / GDGroup

Tenant / Reports

Reports / Inactive List

Listview / GDGroup

Tenant / Reports

Reports / Valuer General Report

Listview / GDGroup

Tenant / Reports

Reports / Tenant Acct Funds held

Listview / GDGroup

Tenant / Reports

Checklists Reports / Lessors & Tenants /All types eg Residential,

Listview / GDGroup

Lessor / Checklists

Checklists Reports / Lessors only

Listview / GDGroup

Lessor / Checklists

Checklists Reports / Tenants only

Listview / GDGroup

Tenant / Checklists

Checklists Reports / Property Sales

Listview / GDGroup

Sales / Checklists

Outstanding Accounts Reports /All Tenants

Listview / GDGroup

Tenant / Reports

Outstanding Accounts Reports / Residential

Listview / GDGroup

Tenant / Reports

Outstanding Accounts Reports / Strata

Listview / GDGroup

Tenant / Reports

Outstanding Accounts Reports / Commercial

Listview / GDGroup

Tenant / Reports

Outstanding Accounts Reports / Selected Lessor

Listview / GDGroup

Tenant / Reports

Standing Account Items

DOES NOT APPEAR IN GDMS

 

Generate Standing Items

DOES NOT APPEAR IN GDMS

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Trust Account Drop Down

Receipt

DOES NOT APPEAR IN GDMS

 

Payment via Cheque

DOES NOT APPEAR IN GDMS

 

Payment via DEFT

Listview / GDGroup

Banking / DEFT Payments

Journals

DOES NOT APPEAR IN GDMS

 

Daily Transactions

Listview / GDGroup

Trust / Reports

Trust Trial Balance

Listview / GDGroup

Trust / Reports

Trust Trial Balance/Landlord  Trial Balance

Listview / GDGroup

Lessor/Reports

Trust Trial Balance / Lessor Non Zero Accounts

Listview / GDGroup

Trust / Reports

Trust Trial Balance / Bond Listing

Listview / GDGroup

Bonds / Reports

Ledger Reports/All accounts/ Primary Accounts

Listview / GDGroup

Trust / Reports

Ledger Reports/All accounts/  Lessor Ledgers

Listview / GDGroup

Lessor /Reports

Ledger Reports/Selected Account/                                                       Every ledger except Landlord Ledger

Listview / GDGroup

Trust / Reports

Ledger Reports/Selected Account/ Landlord Ledger

Listview / GDGroup

Lessor/Reports

Ledger Reports/Lessor Ledgers

Listview / GDGroup

Lessor/Reports

Ledger Reports/End of Period  Preview

Listview / GDGroup

EOP/ Reports

Audit Reports / all reports

Listview / GDGroup

Audit Reports / Reports

Income Summary Report

Listview / GDGroup

Trust / Reports

Property Sales Deposit

DOES NOT APPEAR IN GDMS

 

Property Sales Reports/ Current  Sales Commission

Listview / GDGroup

Sales /Reports

Property Sales Reports/ History Sales Commissions

Listview / GDGroup

Sales /Reports

Property Sales Reports/ Settlement Agents

Listview / GDGroup

SettlementAgent / Reports

Property Sales Reports/  Real Estate Agent

Listview / GDGroup

RealEstateAgent / Reports

Vendor Advertising Receipt

DOES NOT APPEAR IN GDMS

 

Outstanding Vendor Accounts

Listview / GDGroup

Seller/ Reports

Pay Vendor Accounts

Listview / GDGroup

Seller/ Reports

Vendor Statements

Listview / GDGroup

Seller/ Statement

Vendor Account Balances

Listview / GDGroup

Seller/ Reports

 

 

 

 

 

 

Creditor  Drop Down                                      

Creditor Accounts From Lessor Funds

DOES NOT APPEAR IN GDMS

 

Maintain Creditors

DOES NOT APPEAR IN GDMS

 

Work Order

Listview / GDGroup

Work Orders / Work Orders

Property Disbursement DEFT

Listview / GDGroup

Banking / DEFT Payments

Pay Accounts / Print Report  & Pay Accounts

Listview / GDGroup

Creditor/ Reports

Creditor Master Report

Listview / GDGroup

Creditor / Reports

Creditor History Report

Listview / GDGroup

Creditor / Reports

Work Order Report

Listview / GDGroup

Work Orders / Reports

 

 

 

 

 

 

Bonds Drop Down

To Bond Trust Acct

Listview / GDGroup

Bonds / Documents                                        

Back From Bond Trust Acct

Listview / GDGroup

Bonds / Documents                                        

Bond to Administrator

Listview / GDGroup

Bonds / Reports

Distribute Bond Funds

DOES NOT APPEAR IN GDMS

 

Bond Refund by DEFT

Listview / GDGroup

Banking / DEFT Payments

Bond Refund by CHEQUE

DOES NOT APPEAR IN GDMS

 

Bond Listing

Listview / GDGroup

Bonds / Reports

Tenant Bond Statement

Listview / GDGroup

Tenant / Bonds

 

 

 

 

 

 

 

 

 

Banking  Drop Down                            

Daily Banking Deposit

Listview / GDGroup

Banking / Daily Banking

Reverse Receipt

DOES NOT APPEAR IN GDMS

 

Cheque Toolbox Creditor Remittance Only

Listview / GDGroup

Creditor/ Remittance

Print /  Email Receipt

DOES NOT APPEAR IN GDMS

 

Statement Reconciliation

Listview / GDGroup

Banking / Reconciliations

Statement File Processing

DOES NOT APPEAR IN GDMS

 

BPAY Processing

Listview / GDGroup

Banking / BPay Reports

Direct Payment File Creditor Remittance

Listview / GDGroup

Creditor/ Remittance

Direct Payment File Report

Listview / GDGroup

Banking / DEFT Payments

Cheque List

Listview / GDGroup

Banking / Reports

Cash Book

Listview / GDGroup

Banking / Reports

Trust Account Trial Balance

Listview / GDGroup

Audit Reports / Reports

 

 

 

 

 

Tenant Tabs

Letters

Listview / GDGroup & Under Tenant Card

Letters                                          

Rent Report

Listview / GDGroup & Under Tenant Card

Reports

Tenant Accounts Invoice

Listview / GDGroup & Under Tenant Card

Invoices                                        

Tenant Accounts Report

Listview / GDGroup & Under Tenant Card

Reports

Tenant Accounts Statement

Listview / GDGroup & Under Tenant Card

Statements                                      

Tenant Bond Statement

Listview / GDGroup & Under Tenant Card

Bonds

Tenant Transactions

Listview / GDGroup & Under Tenant Card

Reports

 

 

Lessor Tabs                                        

Checklist

Listview / GDGroup & Under Lessor Card

Checklists

Letters

Listview / GDGroup & Under Lessor Card

Letters                                          

Lessor Transactions

Listview / GDGroup & Under Lessor Card

Reports

 

 

Property Tabs                                    

Checklist

Listview / GDGroup & Under Property Card

Checklists

Work Order

Listview / GDGroup & Under Property Card

Letters                                          

Lessor Transactions

Listview / GDGroup & Under Property Card

Reports

 

 

 

 

 

 

 

 

EOP

Cheque Breakdown Summary

Listview / GDGroup / EOP

Reports

EOP Reports

Listview / GDGroup / Audit Reports

Audit Reports

EOP Payment to Business by Cheque

Listview / GDGroup / EOP

EOP/ Reports

EOP Payment to Business by Direct payment File

Listview / GDGroup / EOP

Banking/Deft Payments

EOP Preview

Listview / GDGroup / EOP

Reports

Management Fees By Area Summary

Listview / GDGroup / EOP

Reports

Management Fees Summary

Listview / GDGroup / EOP

Reports

Lessor Trial Balance

Listview / GDGroup / EOP

Reports

Lessor V_O Trial Balance

Listview / GDGroup / EOP

Reports

EOP Lessor Statements

Listview / GDGroup / Lessor

Current Statements

Lessors with reduced amounts

Listview / GDGroup / EOP

Reports